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Microsoft Outlook – Practice Tests , Microsoft Outlook technical Practice questions, Microsoft Outlook tutorials practice questions and explanations. Mar 14, · A comprehensive database of microsoft outlook quizzes online, test your knowledge with microsoft outlook quiz questions. Our online microsoft outlook trivia quizzes can be adapted to suit your requirements for taking some of the top microsoft outlook quizzes. Exam Microsoft Outlook Candidates for the Microsoft Office Specialist (MOS) Outlook exam can format email message content by using character and paragraph formatting, create or insert graphic elements, such as charts, tables, and SmartArt graphics, into messages.
The POP Post Office Protocol 3 protocol provides a simple, standardized way for users to access mailboxes and download messages to their computers. When using the POP protocol all your email messages will be downloaded from the mail server to your local computer.
You can choose to leave copies of your emails on the server as well. The advantage is that once your messages are downloaded you can cut the internet connection and read your email at your leisure without incurring further communication costs.
On the other hand you might have trferred a lot of message including spam or viruses in which you are not at all interested at this point. The calendaring function in Outlook will replace Meeting Maker this summer. Exchange is the server and Outlook is the client installed on each users workstation. You can backup these components separately, as follows:.
Adding folders is so easy that you might add more folders than you actually need. Fortunately, deleting folders is easy:.
Outlook will move the deleted folder to the Deleted Items folder, as a subfolder. If you want to permanently delete the folder, right-click the deleted folder in the Deleted Items folder and choose Delete.
When Outlook prompts you to permanently delete the folder, click Yes. Otherwise, the data in that folder is still in the Delete Items folder, consuming resources. You can delete one message or many messages. Select the message s you want to delete and click the Delete Mail icon or press the Delete key on your keyboard. This is the server used only to send emails to trport them from your email client program to the receiver. Depending on your network settings, the outgoing mail server can belong to your ISP or to the server where you setup your email account.
As an alternative, you can use a subscription based SMTP server like smtp. Due to anti-spam reasons, most of outgoing mail servers will not let you send emails if you are not logged on their network. An open-relay server will allow you to use it for sending emails, no matter if you belong to its network group or not, thus it is a heaven for spammers.
When a user moves on, you should delete his or her. Outlook needs a personal folder, so after deleting the current. Be sure to set the new file as the default. You will have a main mailbox and a set of personal folders.
The main mailbox contains items that are stored on the server. The personal folders live on the local machine. Open the message. This cannot be done while in the preview pane. Press F4 to bring up the search dialog box or Click Find the binoculars icon. Enter your search criteria.
Also called web based email, this protocol can be used to compose or retrieve emails from an your account. Hotmail is a good example of using HTTP as an email protocol. To do this right-click either your main mailbox or personal folder list. Select New Folder. Name the Folder and click OK.
To move mail into the folder simply click and drag it into the folder. Then you can drag and drop those messages into the new folder. Outlook can handle more than one profile. An Outlook profile is similar to a Windows user account; each profile contains settings specific to a single user. However, if you define more than one profile, you must tell Outlook to prompt for a profile, as follows:. The SMTP protocol can only be used to send emails, not to receive them.
The default Message Font is point Caliber. When your mail is deleted it goes into the Deleted Items folder which is similar to your trash in Eudora. The major difference is, once you empty your deleted items it will be recoverable for 14 days. As this requires only a small data trfer this works well even over a slow connection such as a modem. Only if you request to read a specific email message will it be downloaded from the server.
You can also create and manipulate folders or mailboxes on the server; delete messages etc. The Library will be converted this Spring. One weekend early this summer, email and calendaring will be unavailable while data from Meeting Maker is brought over into Exchange. The Meeting Maker system will then be shutdown and that Monday you will begin using calendaring in Outlook.
Until then, all meetings should originate in Meeting Maker. To ensure a smooth trition, everyone must be on Exchange prior to June 1. The quota is 1GB. You will receive a warning when the total space of your mailboxes reaches MB.
At 1GB you cannot send email and at 1. You can keep as much email as you want in your locally saved email folders. The incoming mail server is the server associated with you email address account. There can not be more then one incoming mail server for an email account. In order to access your incoming messages, you need an email client.
Depending on your mail server, you can use a dedicated email client like Outlook Express or a web browser like Internet Explorer, For accessing web based email accounts, like Hotmail. The mail is held in storage on the incoming mail server until you download it. Once you have downloaded your mail from the mail server it cannot be downloaded again. In order to download your Email, you must have the correct settings configured in your Email client program. For networks, a port me an endpoint to a logical connection.
The port number identifies what type of port it is. Here are the default email ports for: —. If you highlight any email address and right click it, you will get a context menu. On that menu select Add email address to contact list. When in the Contact window, you might have several contacts. There is one address book in your Personal Folder and there is one for main Mailbox, which also will be available to you in the Web client. So your address book can follow you.
When addressing e-mail, you can choose from Contacts items — usually. Outlook allows you configure Out of Office messages with start and end dates. It can be configured from the Outlook client or from the web. It replaces the Email Account Management Tools. You can save, copy, and even move a Personal Folder. Usually, this file is on the local drive. Backing up your. How often depends on you. To back up your Personal Folder file and all its subfolders, simply export it, as follows:.
Eventually, Outlook will choke. If this happens, you can download a crop tool that will reduce the size of your Personal Folders file. The Contact Quick Find feature stores each search. If an item is already in the list, you can select it quickly for a repeat search. But the list can rapidly grow too large to be helpful. Outlook stores search items in the Registry. To clear the list, delete the following Registry key:.
Note: Editing the Registry is risky, so be sure you have a verified backup before saving any changes. In Outlook they are called Rules.
The dialog box that opens displays a list of rules. Click New to start a new rule and use the wizard to specify criteria and actions. You can create a rule that moves your mail into a folder. This will keep your inbox from growing too large and help organize your mail.
You can have more than one Task folder, but Outlook recognizes reminders and follow-up flags only for the items in the default Task folder. That me if you set a reminder for an item in a non-default Task folder, Outlook will ignore it. If you must have this capability, consider using a third-party product, such as Extended Reminders. Basically, a protocol is about a standard method used at each end of a communication channel, in order to properly trmit information.
In order to deal with your email you must use a mail client to access a mail server.